How to Write a Resume in Japan
The first thing to note is that Japanese resumes are standardized. Unlike in Western countries, where resumes can vary widely in design and structure, Japan has a specific format that is almost universally followed. You’re expected to fill in specific information in a pre-designed template, and while there is some room for customization, the main structure is rigid.
The Rirekisho: The Heart of the Japanese Resume
Before we dive into the details, let’s talk about the rirekisho itself. A rirekisho is a two-page document traditionally handwritten, though typed versions have become more acceptable in recent years. You can buy pre-formatted rirekisho templates from convenience stores or download them online. While it might seem old-fashioned, handwriting a resume in Japan can show dedication and attention to detail, which are valued traits in the workplace.
Sections of the Rirekisho
Personal Information (氏名・基本情報):
- At the very top, you will enter your name (in kanji, if possible), your address, phone number, and date of birth. In Japan, age is more than just a number; it can signify experience, maturity, or even the potential to grow, so make sure this information is clearly visible.
- Photo: This is not optional. A professional passport-style photo of yourself must be attached. Ensure you’re dressed formally, as first impressions in Japan carry significant weight.
Academic and Professional History (学歴・職歴):
- This section is chronological and includes both your educational background and your work history. Be aware that Japanese employers value a stable employment record, so gaps in your resume may raise questions. Each entry should start with the date and end with the name of the institution or company, followed by the title of your degree or position.
- Unlike Western resumes that often highlight achievements and responsibilities, the focus here is more on factual details.
Qualifications and Licenses (免許・資格):
- This is where you list any certifications or licenses relevant to the job. In Japan, qualifications are often a formal requirement for many roles, so if you have them, list them clearly.
Reason for Applying (志望動機):
- In this section, your motivation for applying should align with the company’s values. Japanese companies look for candidates who show loyalty and a desire to contribute to the company's long-term goals. Avoid mentioning salary or personal gains here; instead, focus on how your background and aspirations align with the company’s mission.
Hobbies and Skills (趣味・特技):
- While it might seem trivial, this section gives insight into your personality. Hobbies can show a balance between work and life, while special skills can highlight strengths not mentioned in other parts of your resume.
Optional: Shokumu Keirekisho (職務経歴書)
Depending on the industry and level of the job, you might also need to submit a shokumu keirekisho, a more detailed work history document. This is closer to a Western-style resume, where you list your key accomplishments, projects, and specific skills used in previous jobs. While the rirekisho provides a basic overview, the shokumu keirekisho allows you to expand on your professional experience.
Key Differences Between Western and Japanese Resumes
1. The Standardized Format:
In the West, resumes are often a reflection of creativity, and the design can be as important as the content. But in Japan, it’s all about fitting into a predetermined mold. There’s little room for creative expression, and even using the wrong font can make your resume look unprofessional.
2. The Photo Requirement:
A photo is typically considered optional or even discouraged on Western resumes due to concerns about bias. In Japan, however, it’s a must, and it needs to be professional. This is non-negotiable.
3. Focus on Factual History:
Whereas a Western resume might emphasize individual achievements and personal contributions, a Japanese resume is more about listing facts: where you worked, how long you worked there, and what your role was.
Common Pitfalls to Avoid
- Leaving gaps in your employment history: Even short gaps can raise red flags. If you took time off, be prepared to explain it clearly and positively in your interview.
- Using a casual photo: Japan places a high emphasis on professionalism, and your photo should reflect that.
- Overemphasizing individuality: While it’s great to show who you are, Japanese companies are more interested in how you fit into the team than how you stand out.
The Role of Culture in the Japanese Resume
Understanding the importance of group harmony (wa) is essential when writing your resume in Japan. The resume is less about boasting individual accomplishments and more about demonstrating how well you can integrate into the company’s collective culture. In many ways, this reflects a broader societal value in Japan, where being part of a group and contributing to its success is often seen as more important than individual recognition.
Conclusion: The Bigger Picture
Writing a resume in Japan is as much about understanding cultural nuances as it is about showcasing your qualifications. Every part of the rirekisho serves a purpose, from the photo to the detailed listing of your academic and work history. Attention to detail and a sense of respect for tradition can go a long way in helping you land the job.
While the process may seem rigid compared to the flexibility of Western resumes, mastering it shows that you are serious about working in Japan and committed to doing things the right way.
Ultimately, the Japanese resume is a reflection of a culture that values harmony, stability, and precision—traits that, if you can demonstrate them, will serve you well in the job market. So grab that template, get your photo taken, and start crafting the perfect Japanese resume today.
Hot Comments
No Comments Yet