How to Email a Resume for a Job Application

When applying for jobs, emailing your resume effectively can significantly impact your chances of getting noticed. Here’s a comprehensive guide on how to craft the perfect email to accompany your resume and make a strong impression. We’ll cover everything from the subject line to the closing statement to ensure your application stands out.

Subject Line
Your subject line is your first chance to make an impression. It should be clear, concise, and include key details about the job you’re applying for. For instance:
“Application for Marketing Manager Position – [Your Name]”

Email Body

1. Opening Greeting
   Start with a professional salutation. If you know the recipient’s name, use it:
   “Dear [Recipient's Name],”
   If you don’t know the name, “Dear Hiring Manager,” is an acceptable alternative.

2. Introduction
   Briefly introduce yourself and mention the position you’re applying for. This should be a short, engaging opening that captures attention:
   “I am writing to express my interest in the Marketing Manager position at [Company Name], as advertised on [Job Board/Company Website]. With over five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team.”

3. Why You’re a Good Fit
   Highlight why you’re a great fit for the role. Summarize your qualifications and experiences relevant to the position:
   “In my previous role at [Previous Company], I led a team that increased our digital marketing reach by 40% within six months. My skills in strategic planning and content creation make me confident in my ability to contribute to [Company Name]’s continued success.”

4. Mention the Attached Resume
   Clearly state that you have attached your resume for their review:
   “Attached to this email is my resume, which provides further details about my professional background and accomplishments. I am eager to discuss how my skills and experiences align with the needs of your team.”

5. Call to Action
   Encourage the recipient to take action. Suggest a follow-up or express your willingness to provide more information:
   “I would welcome the opportunity to discuss my application in more detail and am available for an interview at your convenience. Please feel free to contact me at [Your Phone Number] or [Your Email Address].”

6. Closing Statement
   End with a polite and professional closing:
   “Thank you for considering my application. I look forward to the possibility of contributing to your team. Sincerely, [Your Full Name]”

Attachments
Ensure your resume is attached to the email in a widely accepted format like PDF. Name the file appropriately:
“[Your Name] Resume.pdf”

Email Signature
Include a professional email signature with your contact information:
“Best regards,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile or Professional Website, if applicable]”

Proofread
Before sending, proofread your email for spelling and grammar errors. A polished email reflects attention to detail and professionalism.

Follow-Up
If you haven’t heard back within a week or two, consider sending a polite follow-up email to reiterate your interest in the position.

Example Email
Subject: Application for Marketing Manager Position – John Doe

Dear Ms. Smith,

I am writing to express my interest in the Marketing Manager position at XYZ Company, as advertised on LinkedIn. With over five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team.

In my previous role at ABC Corp, I led a team that increased our digital marketing reach by 40% within six months. My skills in strategic planning and content creation make me confident in my ability to contribute to XYZ Company’s continued success.

Attached to this email is my resume, which provides further details about my professional background and accomplishments. I would welcome the opportunity to discuss my application in more detail and am available for an interview at your convenience. Please feel free to contact me at (123) 456-7890 or [email protected].

Thank you for considering my application. I look forward to the possibility of contributing to your team.

Sincerely,
John Doe
(123) 456-7890
linkedin.com/in/johndoe