Privacy Notice for Candidates

When it comes to job applications, privacy is more important than ever. Candidates frequently submit sensitive personal information during the recruitment process, including resumes, identification documents, and references. Ensuring that this data is protected and used appropriately is crucial. Here's what you need to know about how your data is handled, your rights, and what you can expect from the hiring process.

What Is Covered by This Privacy Notice?

This notice outlines how your personal data will be collected, used, stored, and protected during the recruitment process. It explains the types of information we collect, how we use it, and the measures we take to safeguard it. It also provides information on your rights regarding your personal data.

Data Collection and Use

During the application process, we collect personal data to assess your suitability for the role you are applying for. This may include:

• Contact Information: Name, address, phone number, and email address.
• Employment History: Previous job titles, responsibilities, and employment dates.
• Educational Background: Degrees, certifications, and academic achievements.
• References: Contact details and opinions of individuals who can attest to your qualifications and character.

Why We Collect Your Data: The primary reason for collecting this data is to evaluate your qualifications and fit for the position. We may also use it for background checks, if necessary, and to comply with legal obligations.

How Your Data Is Stored

We use secure systems to store your personal data. Access to this information is restricted to authorized personnel involved in the recruitment process. Data is stored for a period of time necessary to fulfill the purposes outlined in this notice, after which it is securely deleted or anonymized.

Your Data Protection Rights

You have several rights concerning your personal data, including:

• Right to Access: You can request access to the personal data we hold about you.
• Right to Rectification: If you believe your data is inaccurate or incomplete, you can request corrections.
• Right to Erasure: You can ask for your data to be deleted under certain circumstances.
• Right to Restrict Processing: You can request to limit how your data is used.
• Right to Data Portability: You can request to receive your data in a format that allows you to transfer it to another organization.
• Right to Object: You can object to the processing of your data under specific conditions.

How We Protect Your Data

We employ a range of security measures to protect your data, including:

• Encryption: We use encryption to protect your data during transmission and storage.
• Access Controls: Only authorized personnel have access to your personal data.
• Regular Audits: We conduct regular audits to ensure our data protection measures are effective.

Data Retention

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected. This includes:

• During the Recruitment Process: Data is kept until the recruitment process is completed.
• Post-Recruitment: If you are hired, your data will be retained according to employment policies. If not hired, data is generally kept for a period of up to 6 months for future opportunities or as required by law.

Changes to This Privacy Notice

We may update this privacy notice from time to time. Any changes will be communicated to you via email or other appropriate means. We encourage you to review this notice periodically to stay informed about how we are protecting your data.

Contact Us

If you have any questions or concerns about this privacy notice or how your data is handled, please contact our Data Protection Officer (DPO) at [DPO Email Address] or [DPO Phone Number].

In Summary:

Your privacy is paramount. This notice is designed to ensure transparency and build trust by explaining how your data is managed throughout the recruitment process. We are committed to safeguarding your personal information and providing you with the control you need over your data.